How to Create Automatic Backups of Your Outlook Data.
Unlike other solutions, our freeware utility uses a simple and reliable MSG format to store backups of your important data. MSG is native and the most complete format for storing Outlook messages, contacts, appointments and meetings, tasks, notes, journal entries, documents and other items. Periodic archiving, according to the schedule, is available to Professional Edition owners.
To use it, create a task in a Windows Scheduler, and specify the desired time and frequency of backups. It will not run in domain enviroment. Some of the described features and support for domain enviroment are available in advanced version of the utility only. Free version may have additional limitations. Find and Remove Duplicate Contacts in Outlook Unexpected duplicate Outlook contacts is one of the problems that interferes with work and distracts attention. Fortunately, it can be resolved without the help of technical specialists.
To do so, you need to eliminate the cause of duplicates and the duplicates that have appeared. Delete Duplicate Emails in Outlook Microsoft Outlook is a popular organizer and a handy email application with many additional functions. But Outlook users are not immune to operational problems. One such problem is the repeated emails in the Outlook mailbox that occur due to errors or various failures. Unnecessary copies of emails, appointments and meetings, contacts, tasks, notes, and journal entries can appear unexpectedly and interfere with your work.
In this article, we have collected the most common causes of Outlook duplicates and suggested ways to deal with them. Mail Merge Methods and Instruments Mail merge is an indispensable tool for those who want to perform mass emailing by themselves.
There are various instruments with diverse options. But the main purpose is always the same – make your mass emails look like an individual ones. Mail Merge from Word to Outlook An overview of the key features of mail merge from Microsoft Word to Microsoft Outlook: step-by-step instructions, pros and cons, alternatives.
User: Password: Remember me Register. Makes an incremental backup copy of email messages, contacts, appointments, meetings, tasks, notes, journal entries and other Outlook items into MSG files. Tags: export msg backup messages contacts calendars journals tasks notes. Please tell us why didn’t you like this utility? Saves data in separate MSG files. Maintains the original folder structure.
Allows to avoid duplicates and saves time due to incremental data archiving. Works with Outlook search folders, allowing you to filter messages even more flexibly. Creates final CSV report file. Performs automatic scheduled backups. What are the reasons for backup Outlook and Exchange folders? EaseUS Todo Backup is professional in backing up important data automatically with its schedule backup feature.
This software supports to back up whatever you need including files, disks, emails, even systems with compressed files. You can also apply this tool to create a recovery partition or set a backup plan for auto backup Outlook with ease.
Whether you want to back up the PST automatically in Outlook or back up Outlook contacts, emails, or calendar only, you can get things done with this backup utility.
The PST file is the Outlook data file that contains all the Outlook accounts, emails, archives, contacts, calendars, inboxes, and more. When you back up a PST, you back up everything within an account. To make backups of the file, you first need to know the location of it. Outlook Data Files. You can also find the PST file using the way below:.
Step 2. Local and network files will be displayed on the left side. You may extend the directory to choose which files to back up. Step 4. Select the location where you want to store the backup by following the on-screen instructions.
Click “Options” to encrypt the backup with a password in “Backup Options,” and to setup a backup schedule and choose to initiate a backup at a certain event in “Backup Scheme. Step 5. Step 6. EaseUS Todo Backup enables customers to back up data to a third-party cloud drive and its own cloud drive.
If you want to back up data to a third-party cloud drive, choose Local Drive, scroll down to add Cloud Device, add your account, and then log in. You can also save backups to EaseUS’s cloud storage service. Step 7. To begin backup, click “Backup Now” Once the backup process has been finished, it will be shown as a card on the panel’s left side. To further manage a backup job, right-click it. You may prefer to back up some of the files inside your Outlook account instead of all the content.
Similarly, schedule the auto backup of Outlook contacts, calendars, and more according to your needs. Launch EaseUS Todo Backup on your computer, and click Create Backup on the home screen and then hit the big question mark to select backup contents. To back up Outlook mailbox, click ” Mail ” to begin the backup task.
Your Microsoft Outlook database folder will appear. Select the mailbox addresses you want to make a backup of the mails, contacts or calendars and click ” OK”. Next, you’ll need to choose a location to save the Outlook backup by clicking the illustrated area. The backup location can be another local drive on your computer, an external hard drive, network, cloud or NAS.
Generally, we recommend you use an external physical drive or cloud to preserve the backup files. Cusomiztion settings like setting an automatic backup schedule in daily, weekly, monthly, or upon an event, and making a differential and incremental backup are available in the Options button if you’re interested.
Click ” Backup Now “, and the Outlook backup process will begin. The completed backup task will display on the left side in a card style.
As mentioned above, you can use the backup add-in to back up Outlook PST automatically if you are using Outlook You need to set the auto backup to let Outlook back up contacts automatically. If you use the backup add-in, you can only back up contacts automatically by backing up the PST file. File History is a built-in feature in Windows 8 and later that is used to back up the selected folder automatically to another drive.
You can add the Outlook folder to the backup folders via the Backup setting in Windows. Type backup settings in the search bar and choose “Backup settings” from the result. If you haven’t turned on File History yet, you should click “Add a drive” to choose the drive you want to back up the Outlook files to.
Then click “More options”. Set the backup interval under “Back up my files”. Then Windows will automatically back up Outlook to the selected partition. Although using File History is a workable way, there are disadvantages you can’t ignore and that’s why it is not recommended.
– Backup Outlook Automatically | Ultimate Guide
› Blog › Outlook › Outlook Email. Personal Folder Backup tool is used as an official Microsoft Outlook backup tool for all Outlook users on their computers. This tool offers free.
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Both Gmail and Outlook. Export your data to a pst-file on a regular basis. Make backup copies of your cached pst-file or ost-file. Backup and restore Exchange or Outlook. Your recommended backup strategy is to rely on the backup and retention methods in place by the company hosting your Exchange account.
When you have a corrupt local mail cache, the recommended restore strategy is to rename the ost-file that contains the cache of your Exchange data to.
Upon restarting Outlook, Outlook will create a new local cache file containing all the data from the Exchange mail server. Backup the pst-file Backing up the pst-file is quite easy; you just copy the pst-file to your safe location when Outlook is closed.
When the Exchange account the ost-file belongs to is still configured in Outlook. This can also be in a new Mail Profile or on another computer as long as you have connected to the Exchange server at least once.
To restore data from the ost-file; Close Outlook. Rename the current ost-file of the account to. Restore the ost-file to the location of the current ost-file and rename it if needed. Disconnect yourself from the network to make sure that no changes are being synched when the account reconnects. This could for instance empty the ost-file if the data was no longer on the server. Start Outlook. Export any data that you wish to keep to a pst-file.
Alternatively, at least on a Windows server, you can use Windows Server Backup to back up your Exchange databases. You can read more about that in the Windows documentation found here. This second option only applies to a specific scenario. You have to be on Windows 10 and thus able to use both Outlook and Windows Mail.
You have to be using Outlook. You also have to be at risk of losing access to your account and thus wanting your backup. The problem comes in that your emails, contacts, and other information is only stored on the Microsoft servers. One option then is to use another email client, in this case the Mail client built into Windows Click Accounts and add a new Outlook. You will be asked to log in, so do so.
Once you initiate this process, Mail will start downloading your emails and contacts from Outlook. This creates a local copy you can work with for future email as a software platform rather than web app. You can even find this email downloaded as a. Now, this Mail app only downloads and syncs your email when you run it, so your backup needs to be refreshed periodically. If you get in the habit of using Mail once a week, or even regularly, that should be fine.
You can also use other mail apps to perform this same process. Thunderbird is a common, free, open-source option to do the same thing. Outlook comes with the ability to export your email archive and your contacts as files, which you can save in another location.
This is a manual backup, so be aware that while you can perform this backup, you need to practice good backup habits. You can change the automatic backup schedule, or turn it off entirely. Most of the other settings won’t be useful for you, as they’re intended for enterprise use. Have a broken inbox? To do this, open Outlook, click Manage Rules and Alerts , select the rule, click the folder name in the bottom pane, and click OK to confirm the folder.
As an extra precaution, you can export your rules to a separate. Advantages : Making a direct copy of the. Drawbacks : You need to know where the. If you have several Outlook accounts that store data in different. Apart from Outlook emails, you may want to back up other items and settings. Below, you will find a list of places where Outlook and Outlook store them. Usually, you don’t need to backup Office mailbox outlook. In some cases, for example when changing jobs and as the result moving to another Office account, you may want to have a local copy of your emails.
Here’s how:. Exchange accounts keep all data on the server, and your computer stores the Offline Outlook Data File. As a rule, Exchange accounts archive data automatically, and backing up emails is the task of your administrator.
Alternatively, you can export your emails to a. The most reliable and safe way to restore Outlook backup is to let the built-in Import and Export wizard walk you through the process. Under Options , choose how you want to deal with duplicated items, and click Next. In most cases, it makes sense to go with the default Replace duplicates with items imported. If your Outlook backup is password protected, enter the password, and click OK.
In case you have two or more Outlook accounts, select Import items into the same folder in , open the drop-down list, choose the account where you want to import the backup, and click Finish. If you have just one account, you can leave the default selection, whichever it is. This backup copy is much more reliable than any alternative methods using a single data file.
In case of damage to some of the files, the rest will remain available. One of the important advantages of our add-in is the ability to archive your data incrementally. Simply specify the location of the CSV backup report file, and the tool will utilize this file to copy only new and modified items next time. This will prevent the need to make a full backup copy every time, because full backup takes a lot of time and computer resources. Specify a folder on the disk or network share for backup copy.
Indicate where to download the report file. Save the settings. In the future, just click Run , and the utility will do the rest for you. The report file can be opened in Excel, and you are free to see the results of the last backup.
We are always happy to help you with our utilities and answer any related questions. From this step-by-step guide, you will learn how to quickly and safely create an archive of your Outlook folders and mailboxes.